Privacy Policy
1. Purpose
This Privacy Policy explains how Open Armz (“we,” “our,” “us”) collects, uses, protects, and shares information about the children and families we serve. We are committed to maintaining the confidentiality and privacy of all personal information in compliance with Texas law, childcare licensing regulations, and the Children’s Online Privacy Protection Act (COPPA).
2. Information We Collect
We may collect the following information from parents or guardians during enrollment or while providing care:
Child’s full name, date of birth, and age
Parent or guardian’s name, address, phone number, and email
Authorized pickup and emergency contact information
Medical records, allergies, and immunization documentation as required by Texas law
Payment and billing details
Photos or videos of children (only with signed parental consent)
We do not collect any personal information from children online without parental consent.
3. How We Use Information
Collected information is used to:
Provide safe, quality childcare and early education
Meet Texas licensing and health requirements
Communicate with parents or authorized guardians
Maintain attendance and progress records
Process billing and administrative functions
Information is used only for legitimate childcare and operational purposes.
4. Information Sharing
Open Armz does not sell or rent personal information. We may share limited data only:
With state licensing authorities or regulators as required by law
With medical professionals in case of emergency
With childcare staff directly responsible for your child
With approved third-party vendors (e.g., billing systems or parent communication apps) under confidentiality agreements
We will never release information for other purposes without written parental consent.
5. Data Protection and Security
We maintain safeguards to protect all personal and sensitive data, including:
Locked filing cabinets for paper records
Secure, password-protected databases for electronic files
Limited access granted only to authorized staff members
6. Parent and Guardian Rights
Parents and guardians have the right to:
Review or obtain copies of their child’s records
Request corrections to inaccurate information
Withdraw consent for the use of photos or specific data
Request deletion of information, consistent with legal record keeping requirements
Requests should be made in writing to Open Armz at the contact details above.
7. Photos and Media
Photos and videos are used for classroom activities and internal documentation.
Any use for public purposes (such as social media or promotional materials) requires a signed media release form from the parent or guardian.
8. Record Retention
Per Texas Administrative Code §746.603, all child and enrollment records are retained securely for a minimum of five (5) years after a child’s disenrollment.
9. Policy Updates
This Privacy Policy may be updated periodically to reflect changes in law or operations. The most current version will be posted at our facility and shared with parents as appropriate.
10. Contact Information
If you have questions or concerns regarding this Privacy Policy, please contact:
Open Armz
2728 Majesty Drive
Little Elm, Texas 75068
302-662-2444
openarmzco@gmail.com